Evaluating quality improvement at scale: A pilot study on routine reporting for executive board governance in a UK National Health Service organisation

Background: Quality improvement (QI) in healthcare is a cultural transformation process. We explored how routine reporting could be developed to aid visibility of the process for QI governance. Method: A retrospective evaluation of QI projects in a large healthcare organisation was conducted. We used an online survey so that the data accrual process resembled routine reporting to help identify implementation challenges. A purposive sample of QI projects was targeted to maximise contrast between projects that were or were not successful as determined by the resident QI team. To hone strategic focus in what should be reported, we also compared factors that might affect project outcomes.Results: Out of 52 QI projects, 10 led to a change in routine practice ('adoption'). Details of project outcomes were limited. Project team outcomes, indicative of capacity building, were not systematically documented. Service user involvement, quality of measurement plan, fidelity of plan-do-study-act (PDSA) cycles had a major impact on adoption.Conclusion: Designing a routine reporting framework requires an iterative process to navigate data accrual de-mands. A retrospective evaluation, as in this study, can yield empirical insights to support development of QI governance, thereby honing the implementation science of QI in a healthcare organisation.

Automated summary

This study explores how routine reporting can improve visibility in the quality improvement governance process. Findings show that project outcomes and team achievements are not systematically documented, and factors such as service user involvement, quality of measurement plan, and fidelity of plan-do-study-act cycles significantly impact project adoption.